FOIA

Public Notice with Regard to the Illinois Freedom of Information Act (FOIA)

This notice is provided per the requirements of the Illinois Freedom of Information Act. For more information, please send an email to FOIA Officer Sherry Bessert at admin@villageofdurand.com or call the Village at (815) 248-2606 during regular business hours.

 

BRIEF DESCRIPTION OF VILLAGE OF DURAND, ILLINOIS:

PURPOSE:  The Village of Durand is a municipality incorporated under the laws of the State of Illinois, and organized under the village form of government.  The Village maintains a police department, a public works department, public roads and several public parks.

The Village has one Village President elected every four years, and six trustees with four year terms, elected on a staggered basis-three elected every two years.  The Village President and Board of Trustees make up the governing body of the Village of Durand.  Each member of the Board of Trustees is a member of the Village’s Committee of the whole.

Additionally, the Village President and Board of Trustees make up the Village’s Liquor Commission, which is headed by the Village President who is the chairman of Village’s Liquor Commission.

BUDGET: The total amount of the operating budget for fiscal year 2021-22 is $1,408,717.20

LOCATIONS:  The principal offices of the Village of Durand are located at:  Village Hall, 308 W. Main Street, Durand, IL 61024.

The Village also maintains the following facilities:

  • Public Works Facility, 400 Fourth Street, Durand, IL 61024
  • Village Police Department, 308 W. Main Street, Durand, IL 61024

EMPLOYEES: The Village of Durand employs 4 full-time, and 5 part-time and 1 seasonal employees.

 

Procedure for Requesting Public Records 

All requests for copies or inspection of public documents under the Freedom of Information Act must be made in writing and should be addressed to:

 

GENERAL VILLAGE RECORDS:

Sherry Bessert, Freedom of Information Officer
Village of Durand

P.O. Box 166  308 W. Main Street
Durand, IL 61024
Fax: (815) 248-2032

Complete the Village of Durand FOIA request form below.

 

VILLAGE OF DURAND FOIA REQUEST FORM

    POLICE DEPARTMENT RECORDS:

    Chief Jeff Schelling, Freedom of Information Officer
    308 W. Main Street
    Durand, IL 61024
    Fax: (815) 248-2032

    Complete the online FOIA request for the Police Department below.

    POLICE DEPARTMENT FOIA REQUEST FORM

      The cost to obtain copies is as follows:

      No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested. After the first 50 pages, the fee for black and white, letter or legal sized copies shall be 15¢ per page. Actual cost will be charged for other documents not of standard size and for the recording medium (e.g. compact disk, tape, DVD).

      The Village may waive or reduce fees if the person requesting the records states the specific purpose for the request and indicates that a waiver or reduction of fees is in the public interest.

       

      Response to Request:

      The Village will disclose the public records requested on this Request Form within 21 Business Days after the receipt of this Request Form for all requests made for commercial purposes, and within 5 Business Days for all other requests, unless the applicable response period is extended as provided by law or the request is denied.

      All extensions and denials will be in writing and will state the reasons therefor. The Village will not be responsible for any Request that is not received by the Village due to error or delays beyond the reasonable control of the Village. The Requestor may seek review of a denial by the Public Access Counselor of the Office of the Illinois Attorney General. Judicial review is available under Section 11 of the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.

       

      EXAMPLES OF PUBLIC RECORDS MAINTAINED BY THE VILLAGE OF DURAND:

      The Village of Durand maintains many public records.  Public records can include anything of fiscal, historical, administrative or legal nature.  Some examples of public records available for provision under the Freedom of Information Act include, but are not limited to:

      GENERAL RECORDS:
      Agendas
      Meeting Minutes
      Applications
      Audio and visual recordings (including digital)
      Archives
      Certificates of publication, legal notices
      Construction records
      Employment Applications
      Equipment records
      Meeting Minutes and recordings
      Ordinances
      Personnel, pension and payroll records

      PROPERTY RECORDS:
      Annexations
      Subdivisions
      Easements
      Land vacation records
      Appraisals
      Building records
      Budgets
      Comprehensive Plans, studies and surveys
      Liquor Licenses
      Permit records
      Resolutions    

      FINANCIAL RECORDS:
      Audit reports
      Bids
      Bond records
      Checks
      Contracts
      Financial statements
      Grant records
      Illinois Municipal Retirement Fund records
      Insurance policies
      Insurance Claims
      Invoices
      Ledgers, Journals and Registers   

      POLICE DEPARTMENT RECORDS:
      Police Reports
      Accident reports
      Videos and Recordings

       

      President and Board of Trustees

      Bob Corwin

      Village President

      Ben Fritz

      Trustee

      Sheila Hoffman

      Trustee

      Barb Matteson

      Trustee

      Jody Meissen

      Trustee

      Matthew Slade

      Trustee

      Fran Waller

      Trustee

      Zoning Board of Appeals

      John Scott

      Zoning Administrator & Plat Officer

      OPEN SEAT

      Chair

      Gavin Byl

      Co-Chair

      Dave Bliss

      Member

      Bob Farmer

      Member

      Ron Reed

      Member

      Tim Schmerse

      Member

      Pat Spelman

      Member