FOIA

Public Notice with Regard to the Illinois Freedom of Information Act (FOIA)

This notice is provided per the requirements of the Illinois Freedom of Information Act. For more information, please send an email to FOIA Officer Sherry Bessert at durandadmin@mchsi.com or call the Village at (815) 248-2606 during regular business hours.

 

BRIEF DESCRIPTION OF VILLAGE OF DURAND, ILLINOIS:

PURPOSE:  The Village of Durand is a municipality incorporated under the laws of the State of Illinois, and organized under the village form of government.  The Village maintains a police department, a public works department, public roads and several public parks.

The Village has one Village President elected every four years, and six trustees with four year terms, elected on a staggered basis-three elected every two years.  The Village President and Board of Trustees make up the governing body of the Village of Durand.  Each member of the Board of Trustees is a member of the Village’s Committee of the whole.

Additionally, the Village President and Board of Trustees make up the Village’s Liquor Commission, which is headed by the Village President who is the chairman of Village’s Liquor Commission.

BUDGET: The total amount of the operating budget for fiscal year 2019-20 is $1,397,650.00

LOCATIONS:  The principal offices of the Village of Durand are located at:  Village Hall, 308 W. Main Street, Durand, IL 61024.

The Village also maintains the following facilities:

  • Public Works Facility, 400 Fourth Street, Durand, IL 61024
  • Village Police Department, 308 W. Main Street, Durand, IL 61024

EMPLOYEES: The Village of Durand employs 4 full-time, and 5 part-time and 1 seasonal employees.

 

Procedure for Requesting Public Records 

All requests for copies or inspection of public documents under the Freedom of Information Act must be made in writing and should be addressed to:

 

GENERAL VILLAGE RECORDS:

Sherry Bessert, Freedom of Information Officer
Village of Durand

P.O. Box 166  308 W. Main Street
Durand, IL 61024
Fax: (815) 248-2032

Complete the Village of Durand FOIA request form below.

VILLAGE OF DURAND FOIA REQUEST FORM

POLICE DEPARTMENT RECORDS:

Chief Jeff Schelling, Freedom of Information Officer
308 W. Main Street
Durand, IL 61024
Fax: (815) 248-2032

Complete the online FOIA request for the Police Department below.

POLICE DEPARTMENT FOIA REQUEST FORM

The cost to obtain copies is as follows:

No fees shall be charged for the first 50 pages of black and white, letter or legal sized copies requested. After the first 50 pages, the fee for black and white, letter or legal sized copies shall be 15¢ per page. Actual cost will be charged for other documents not of standard size and for the recording medium (e.g. compact disk, tape, DVD).

The Village may waive or reduce fees if the person requesting the records states the specific purpose for the request and indicates that a waiver or reduction of fees is in the public interest.

 

Response to Request:

The Village will disclose the public records requested on this Request Form within 21 Business Days after the receipt of this Request Form for all requests made for commercial purposes, and within 5 Business Days for all other requests, unless the applicable response period is extended as provided by law or the request is denied.

All extensions and denials will be in writing and will state the reasons therefor. The Village will not be responsible for any Request that is not received by the Village due to error or delays beyond the reasonable control of the Village. The Requestor may seek review of a denial by the Public Access Counselor of the Office of the Illinois Attorney General. Judicial review is available under Section 11 of the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq.

 

EXAMPLES OF PUBLIC RECORDS MAINTAINED BY THE VILLAGE OF DURAND:

The Village of Durand maintains many public records.  Public records can include anything of fiscal, historical, administrative or legal nature.  Some examples of public records available for provision under the Freedom of Information Act include, but are not limited to:

GENERAL RECORDS:
Agendas
Meeting Minutes
Applications
Audio and visual recordings (including digital)
Archives
Certificates of publication, legal notices
Construction records
Employment Applications
Equipment records
Meeting Minutes and recordings
Ordinances
Personnel, pension and payroll records

PROPERTY RECORDS:
Annexations
Subdivisions
Easements
Land vacation records
Appraisals
Building records
Budgets
Comprehensive Plans, studies and surveys
Liquor Licenses
Permit records
Resolutions    

FINANCIAL RECORDS:
Audit reports
Bids
Bond records
Checks
Contracts
Financial statements
Grant records
Illinois Municipal Retirement Fund records
Insurance policies
Insurance Claims
Invoices
Ledgers, Journals and Registers   

POLICE DEPARTMENT RECORDS:
Police Reports
Accident reports
Videos and Recordings

 

President and Board of Trustees

Bob Corwin

Village President

Sheila Hoffman

Trustee

Gary Ingram

Trustee

Barb Matteson

Trustee

Jody Meissen

Trustee

Matthew Slade

Trustee

Fran Waller

Trustee

Zoning Board of Appeals

John Scott

Zoning Administrator & Plat Officer

Debra Jones

Chair

Gavin Byl

Co-Chair

Dave Bliss

Member

Bob Farmer

Member

Kurt Janisch

Member

Tim Schmerse

Member

Pat Spelman

Member